Campus Safety

Emergency Notifications

Alerts

Emergency Notifications

When the School has determined that an emergency situation exists, the School will, without delay, and taking into account the safety of the community, determine the content of the notification and initiate the notification system, unless the notification will, in the professional judgment of responsible authorities, compromise efforts to assist victims or to contain, respond to, or otherwise mitigate the emergency. The VP is responsible for issuing mass notification messages at the request of persons authorized to initiate such notices.

The VP works with the Title IX Coordinator and Registrar to ensure proper procedures are in place in case of emergency notification. Students, faculty & staff members are required to provide CIAM with their updates cell phone information for this purpose. CIAM will use the personal email of each student, faculty and staff member as well as their assigned .edu email for any notifications. The Emergency Communications Team consists of the following members: VP, Title IX Coordinator, Registrar.

The School utilizes three (3) means of community notification, dependent upon the nature of the situation and as decided by members of the Emergency Communications Team; Timely Warnings, Emergency Notifications and CIAM Alerts.

Timely Warnings

The School’s Timely Warning system is provided to give students, faculty, and staff timely notification of crimes which present an ongoing threat to the community and to heighten safety awareness/updates. The Timely Warning also seeks information that may lead to the arrest and conviction of an offender.

Timely warnings are issued as soon as all relevant information is gathered. Warnings are distributed to all students, faculty and staff members via email.

CIAM will prepare a Timely Warning whenever a report is received of a violent crime against a person or a particularly threatening crime against property that represents an ongoing threat to the safety of students, faculty or staff. Timely Warnings are numbered by date and provide details of the crime, a description of the suspect(s) if known, information on who to contact about the investigation and crime prevention tips.

Whenever the Alhambra Police Department has a news release about an off-campus crime that represents an ongoing threat to the safety of students, faculty and staff, the School will publicize the information via electronic means.

Information included in Timely Warnings will be:

• Date and time the Timely Warning is released.
• A concise statement of the incident.
• Possible connection to previous incidents, if applicable.
• Physical description of suspect(s).
• Safety Tips.

Web Communicaations

All types of notifications will utilize the website. A respective alert header, providing a brief description of the timely warning, emergency notification or CIAM alert, may be triggered to appear at the top of each page on the website. Additional information will be posted to the emergency webpage Campus Safety. The Emergency Communications Team has access to post updates to both of these locations. CIAM’s various departments may also be called upon as needed in an emergency situation to provide assistance with web-based communications.

Emergency Contact Information

It is the responsibility of each student, staff or faculty member to provide their most updated contact information to the Registrar.